TERMS AND CONDITIONS
The Seller: The term “Seller” provided in the General Terms and Conditions refers to SYS Shipping & Bunkering Ltd. (SYS Bunkering) of Marshall Islands.
The Buyer: The term “Buyer” provided in the General Terms and Conditions refers to real or legal persons which require the bunker supply, bunker sale or bunker delivery from the Seller, also refers to the vessel to which the delivery is made.
The Bunker (s): The term “bunker(s)” refers all kinds of product that is sold and/or supplied and/or delivered to the Buyer by the Seller.
The Supplier: The terms “Supplier” refers to the party physically supplying the Bunkers to the Vessel together with his servants, agents, succesors, sub-contractors and assigns.
The price to be paid for Bunkers shall be Seller’s spot or posted price offered for a specific delivery. Spot prices offered are for deliveries made on or before or within two (2) days following Accepted Delivery Date, as determined in accordance with Section 4 (a) below, of the vessel being supplied vessel’s (hereinafter “Vessel”). Prices for delivery beyond this range are subject to amendment at Seller’s option. Buyer is responsible for all taxes, duties and additional delivery charges, including, but not limited to, barging or truck charges, night, weekend or holiday surcharges or overtime charges, or other delivery charges customary for the port. The Buyer shall be responsible for obtaining all necessary documents, including licenses, permits and approvals, etc. that may be required to enable this Agreement and the parties’ obligations hereunder to be executed.
2. PARTIES OBLIGATED
(a) Should Marine Fuels be ordered by an agent, then such agent, as well as the principal,
shall be bound by, and liable for, all obligations as fully and as completely as if the agent
were itself the principal, whether such principal be disclosed or undisclosed, and whether or
not such agent purports to contract as agent only. “Buyer” shall mean the vessel owner,
operator, agent or charterer (if any).
(b) Deliveries of Marine Fuels made hereunder, if sold on a credit basis, are delivered not
only on the credit of Buyer, but also on credit of the Vessel and Buyer warrants that Seller
will have and may assert a lien against the Vessel for the amount of the purchase of said
3. QUALITY AND WARRANTY
(a) Marine Fuels shall be Seller’s commercial grades of Marine Fuels generally offered to
Seller’s Marine Fuels customers at the time and place of delivery. Seller otherwise makes no
warranties of quality, merchantability or fitness for any particular purpose and any implied
warranties or conditions whether statutory or otherwise are expressly excluded.
(b) Buyer shall have the sole responsibility for specifying to Seller the nature and grade of
Marine Fuels to be delivered to and for use in the vessel.
4. NOMINATIONS AND NOTICES
a) A vessel shall be nominated by the Buyer at least five working days before the Estimated Time of Arrival (ETA). In this nomination the Buyer shall also specify
-the delivery port,
-grades and quantities of Bunkers requested.
If such nomination is accepted and confirmed in writing by the Seller, then the ETA proposed by Buyer or otherwise agreed between Buyer and Seller shall become the Accepted Delivery Date.
If the vessel does not arrive at the nominated delivery port and present itself for the delivery within 4 days after the Accepted Delivery Date, then the Seller shall have a right to cancel any nomination without liability on the part of Seller and without prejudice to any rights Seller may have against Buyer.
(b) At the nominated delivery port, at least a forty-eight (48) hours’ advance notice (Saturdays, Sundays and local holidays are excluded) and twenty-four (24) hours final notice (Saturdays, Sundays and local holidays are excluded) shall be given of each delivery by the Buyer or the Vessel’s local agent to the Seller’s local representative, confirming Bunker and quantities and other delivery details.
(c) Unless it is not prevented by the local regulations, if the delivery is required during out of regular business hours, Buyer shall be fully responsible for and pay all overtime and extra expenses incurred, if any.
(d) All delivery charges, including overtime and relevant charges, shall be for the account of Buyer, if the delivery is made by barge, truck or coastal tanker (hereinafter collectively “Seller’s vessel”), For delays caused by Buyer in the use of Seller’s vessel, Buyer is responsible for all demurrage and detention charges and costs and shall pay any demurrage or detention charges at such rate as may be invoiced by Seller.
(e) Before commencement of delivery, the Seller shall be notified by the Buyer in writing of the maximum allowable pumping rate and pressure and Buyer and Seller shall agree on communication and emergency shutdown procedures.
(f) It is the duty of the Buyer to notify Seller, in writing, before commencement of delivery, of any special conditions, difficulties, deficiencies or defects in respect of or particular to the Vessel which might adversely affect the delivery.
(g) The Vessel shall provide for a free and safe berth alongside to receive the Bunkers if the delivery is made by the Seller’s vessel, and the Vessel shall render all necessary assistance which may reasonably be required to safely moor and unmoor the Seller’s delivery vessel or to connect or disconnect the delivery hose(s).
(h) If the Buyer fails to take the delivery, in whole or in part, of the quantities nominated, Buyer shall be responsible for any costs resulting from such failure, including any and all costs and expenses whatsoever incurred by Seller. The Seller, then shall have a right, at Buyer’s risk and expense, either to transport the Bunkers back to the storage or to sell in a downgraded form at a market price without prejudice to Sellers under this Contract for damages.
(i) Vessels shall be supplied as promptly as circumstances permit. Any supply date within the Contract is not guaranteed, and time shall not be of the essence in respect thereof. Seller shall not be liable for demurrage or for any losses due to congestion at Supplier’s storage or delivery facilities or due to any prior commitment of available transportation . The Seller’s obligation to make any delivery hereunder is subject to the availability to the Seller at the port at which delivery is requested of the particular grade of Products requested by the Buyer.
(j) If possible, the Vessel shall provide segregated tankage to receive the contracted quantity of Bunkers
5. TITLE AND RISK OF LOSS
(a) Before the full payment of all amounts due to the Seller in connection with respective delivery has been received by the Seller, no title in and to the Bunkers and/or property rights in and to Such Bunkers shall pass to the Buyer and the Seller shall have a right to take the Bunkers delivered and Buyer expressly agrees that the delivered Bunkers shall not be mixed and/or blended on board before the payment of all dues to the Seller.
(b) If the Buyer mixes or blends the Bunkers onboard the Vessel, before the payment of all amounts due to the Seller, then the Seller shall have a right of lien on the Bunkers mixed or blended.
(c) If, partially or fully, it would be impossible to determine the delivered Bunkers for attachment by the Seller in respect of any claim s at all, then the Seller shall have a right to attach the Vessel and/or sister ship and/or any other assets of the Buyer (or the Owner of the Vessel) without prior notice.
(d) All risks and liabilities concerning the Bunker pass on the Buyer simultaneously as of the Bunker reaches into the pipe or hose of the bunker barge or the terminal or other facilities delivering the Bunker.
It shall be the sole responsibility of Buyer to comply, and advise its personnel, agents and/or customers to comply, both during and after delivery, with all health and safety requirements and all environmental regulations and legislation, both national and international, applicable to the Bunkers supplied. Seller accepts no responsibility for any consequences arising from failure to comply with such health and safety requirements or environmental regulations and legislation.
6. INSPECTION AND DETERMINATION OF QUANTITY AND QUALITY
(a) The quantity of Marine Fuels delivered shall be determined, at Seller’s option, by
measurements in accordance with either (i) the ASTM Petroleum Measurement Table for
Seller’s shore tanks or Seller’s delivery vessel or (ii) Seller’s meters. Buyer will be charged
on the basis of these measurements. Buyer has a right to have, at its own expense, its
representative or an independent inspector present during measurement, but determination
of quantity shall be made solely by Seller, and such determination shall be conclusive. In the
event of delivery to Buyer’s delivery vessel, the amount of Marine Fuels delivered shall, at
Seller’s option, be determined by measurements of shore tanks or meters at the point of
delivery to Buyer’s delivery vessel and the amount so determined shall be conclusive.
(b) Sampling by Seller or Seller’s supplier shall be done throughout the Marine Fuels
delivery. Seller or Seller’s supplier shall take three (3) representative samples of each grade
of Marine Fuels to be delivered. Buyer shall have the right to have its representative witness
the drawing of the samples. The aforementioned samples shall be securely sealed and
labeled, numbered and identified by name of the Vessel, delivering facility, product, delivery
date and place of delivery. One (1) sample shall be given to Buyer’s representative and the
other two (2) samples shall be retained by Seller or Seller’s supplier for at least thirty (30)
days from the date of delivery in a safe place for verification of the quality thereof, if
required. If Buyer makes a claim or complaint in regards to quality of Marine Fuels supplied,
within thirty (30) days of the date of delivery in accordance with Section 7(b) below, based
on the analysis of the retained samples supplied to Buyer’s representative, one (1) of the
two (2) remaining samples along with any other Seller’s and Seller’s supplier’s relevant and
representative samples, shall be submitted for analysis to an independent laboratory. The
independent laboratory’s analysis shall be conclusive as to the quality of the product
delivered. The analysis shall be established by tests in accordance with ISO 8217 and/or
any other specifications agreed to between Buyer and Seller. Unless otherwise agreed, the
expenses of the analysis by the independent laboratory shall be borne equally by Seller and
(a) Any dispute as to the quantity delivered must be noted at the time of delivery on the
bunker delivery receipt or in a letter of protest. Any claim as to short delivery shall be
presented by Buyer in writing within seven (7) days of the date of delivery, failing which any
such claim shall be deemed to be waived and absolutely barred.
(b) Any claim as to the quality of the fuel delivered must be submitted by Buyer to Seller in
writing within thirty (30) days of the date of delivery. If Buyer fails to submit a quality claim
within thirty (30) days of the date of delivery, any such claim shall be deemed to be waived
and absolutely barred. Buyer shall base its quality claim solely on an analysis by an
independent laboratory of the retained sample provided by Seller at the time of the delivery
as provided for in Section 6(b) above. Buyer shall furnish Seller the results of testing of the
retained sample to enable Seller to properly evaluate the claim.
(c) Notwithstanding the provisions of Section 3(a), it is the duty of Buyer to take all
reasonable actions, including retention and burning of fuel in accordance with Seller’s
instructions, to eliminate or minimize any costs associated with an off-specification or
suspected off-specification supply. Seller’s obligation hereunder shall not exceed direct
expenses incurred for removal and replacement of fuel and shall not include any
consequential or indirect damages, including without limitation, demurrage and any actual or
prospective loss of profits. If Buyer removes such fuel without the consent of Seller, then all
such removal and related costs shall be for Buyer’s account.
(d) Seller shall not be responsible for any claim arising in circumstances where there is or
has been commingling of fuel delivered by Seller with other fuel aboard the Vessel or
Buyer’s delivery vessel.
(e) Seller agrees to respond promptly to any complaint or claim by Buyer with an intent to
settle any such claim within forty-five (45) days of receipt of claim. Where Buyer and Seller
cannot come to agreement on such claim within ninety (90) days, either party may invoke
arbitration in accordance with the provisions of Section 14 below.
(f) Nothing in this Section 7 shall relieve the Buyer of its obligation to make payments in full
when due as provided herein.
(g) Notwithstanding the foregoing, in the event that the Seller is found to be liable to the
Buyer (otherwise than in respect of personal injury or death) the Seller’s maximum liability
hereunder shall not exceed the price charged to the Buyer for the Marine Fuel supplied
under the Agreement. It is a condition precedent to any obligation for payment by the Seller
that all sums due to it from the Buyer shall have first been paid.
Payment shall be made by Buyer, in U.S. dollars, without discount, offset, counterclaim, or
deduction upon receipt by Buyer of written, telegraphic or other notification of quantities
delivered and amounts due. Subsequent adjustments, if any, will be made upon receipt by
Seller of the relevant bunker delivery receipt. Buyer’s failure to make payment in full of the
amount noted by Seller shall be a breach of Buyer’s obligations hereunder and Buyer
agrees that any claims related to the delivery do not constitute a valid defense against
Seller’s claim for payment in full.
(b) Payment shall be considered past due if not received by due date as indicated on the
invoice. Overdue payments shall be subject to interest at the rate of two and a half percent
(2.5%) over LIBOR until payment is made. If at any time Seller considers Buyer’s financial
condition inadequate to meet Buyer’s obligation hereunder, cash payment in advance or
security acceptable to Seller may be required before delivery and Seller may declare any
amount then outstanding from Buyer to be immediately due and payable.
(c) The Buyer shall periodically provide to Seller that financial information or security
deemed necessary by Seller to support any credit extension. If during the life of this
contract, the financial capacity of the buyer becomes impaired or unsatisfactory to Seller in
the sole judgment of Seller, advance cash payment or security satisfactory to Seller shall be
given by the Buyer on demand by Seller and shipments/deliveries may be withheld until
such payment or security is received.
9. SAFETY AND ENVIRONMENTAL PROTECTION
(a) Buyer is familiar with the health effects related to the Marine Fuels supplied hereunder
and with relevant protective safety and health procedures for the handling and use of such
Marine Fuels. Buyer shall adhere to such safety and health procedures while using or
handling Seller’s Marine Fuels. Buyer shall also facilitate the dissemination of health and
safety information to all employees, users, and others potentially exposed to the Marine
Fuels sold hereunder. Buyer shall be responsible for compliance by its employees, agents,
and other users with all health and safety requirements or recommendations related to the
Marine Fuels supplied hereunder and shall exert its best efforts to assure that any of its
employees or agents, users, and others avoid frequent or prolonged contact with or
exposure to the Marine Fuels both during and subsequent to delivery. Seller or Seller’s
supplier accepts no responsibility for any consequence arising from failure by Buyer, its
employees or agents, any users, or any other party to comply with relevant health and
safety requirements or recommendations relating to such contact or exposure.
(b) If a spill occurs while Marine Fuels are being delivered, Buyer and Seller shall promptly
take such action as is reasonably necessary to remove the spilled Marine Fuels and mitigate
the effects of such spills. Seller is hereby authorized, at its option and at the expense of
Buyer, to take such measures and incur such expenses (whether by employing its own
resources or contracting with others) as are reasonably necessary in the judgment of Seller
to remove the spilled Marine Fuels and mitigate the effects of such spills. Buyer shall
cooperate and render such assistance as is required by Seller in the course of such action.
All expense, claims, loss, damage, liability and penalties arising from spills shall be borne by
the party that caused the spill. If both parties are at fault, all expense, claims, loss, damage,
liability and penalties shall be divided between the parties in accordance with the respective
degrees of fault.
(c) In the event of a spill during fueling, Buyer shall provide Seller with such documents and
information concerning the spill and any programs for the prevention of spills as may be
required by Seller or by law or regulations applicable in the port where the spill occurred.
(d) Buyer warrants that the Marine Fuels purchased hereunder are for the operation of the
nominated Vessel and that Vessel only.
(e) Buyer warrants that the Vessel is in compliance with all applicable national and
international laws and regulations. The Vessel is subject to Seller’s acceptance and will not
be supplied fuel unless free of all conditions, difficulties, peculiarities, deficiencies or defects
which might impose hazards in connection with its mooring, unmooring or bunkering.
Buyer shall indemnify and hold Seller and Seller’s supplier harmless from and against any
and all claims, demands, suits or liabilities for damage to property or for injury or death of
any person, or for non-compliance with any requirement of any governmental entity arising
out of an act or omission of Buyer or its agents or servants in receiving, using, storing or
transporting Marine Fuels delivered hereunder, including exposure thereto, unless the same
be due to the sole negligence of Seller.
11. FORCE MAJEURE
Buyer or Seller will be excused from its obligations hereunder to the extent that
performance of either or both is delayed or prevented by circumstances beyond its or their
control (Force Majeure) including, but not limited to, acts of God, weather, harbor conditions,
fire, explosions, mechanical breakdown, strikes, plant shutdowns, civil disturbances and
government regulations. Such Force Majeure shall not excuse Buyer’s obligation to make
payment for Marine Fuels received. Seller shall not be liable for any demurrage or other
costs resulting from any such delay or failure to perform on the part of Seller.
(a) In the event performance by Seller becomes impracticable for any reason, including, but
not limited to, orders, requests or suggestions by any official body relating to supplies,
priorities, rationing or allocations of crude oil from which Marine Fuels are derived or any
other petroleum products, Seller may reduce or stop deliveries in such a manner as it may in
its sole discretion determine and shall be relieved of its obligation to perform hereunder.
(b) In the event that the Buyer or any subsidiary or parent thereof shall be the subject of any
proceedings commenced for debt, bankruptcy, insolvency or winding up the Seller shall be
entitled at its sole option forthwith to determine this Agreement.
13. GOVERNING LAW AND ARBITRATION
This agreement shall be governed and construed in all particulars by Turkish Law and any
dispute arising in relation hereto shall be referred to arbitration in Istanbul with each party
appointing its own Arbitrator and, in the event of disagreement between them, a third
Arbitrator to be appointed by the two so chosen.